Alphalist Data Entry and Validation Module Version 6.1 (New) is now available for Download

The bureau has issued a TAX ADVISORY of the revised Alphalist Data Entry and Validation Module Version 6.1 related to the applicable provisions of the Tax Reform for Accelaration and Inclusion (TRAIN) Law. This module is use for the submission of annual Alphabetical List of Employees/Payees from Taxes Were Withheld (alphalist) as part of the filing of the Annual Information Return which is due every January 31 of the succeeding year.

The annual alphalist shall be submitted either through the eSubmission facility (esubmission@bir.gov.ph) of the Bureau or through the dedicated email account of the Revenue District Office (RDO) having jurisdiciton over the withholding agent's registered address. For the guidance, please see Annex "A" of Revemue Memorandum Circular No. 5-2015 for the list of dedicated email accounts of the RDOs.

To download the Alphalist Data Entry & Validation Module Version 6.1 (New) just click on the following: ZIP: ALPHALIST V6.1 SETUP.ZIP / JOB AID: DATA ENTRY / VALIDATION MODULE

How to Validate Monthly Alphalist of Payees (MAP) and Summary Alphalist of Withholding Taxes (SAWT) Using the BIR Alphalist Validation Module

FOR BIR 1601E

 

1.User can either validate 1600,1601E and 1601F diskette and data files. To validate 1601E files, click Validation and the Alphalist Validation Module screen will appear. 
Note: Validation is auto-checking of data conformity with prescribed data structure. Encode the TIN and the Branch Code (9 digit TIN without RDO Code) of the withholding agent at the <TIN of Withholding Agent> field. The <Year> field is defaulted to the current year. 

2.Click button on the <1601E> field to choose the transaction type to be validated, the 1601E Validation Menu screen appears. Click on <Browse> to search for that certain filename.

3. After clicking the <Browse> button, a directory screen will appear. From the directory screen choose and click the filename corresponding to the type of transaction to be validated. Filenames contain the following letters depending on the transaction to be validated: E=1601E and F=1601F. In this case, choose E then click <Ok> button to continue the process. 

4. After clicking the <Ok> button, it will go back to the 1601E Validation Menu. Click on <Validate File> to continue the validation. 

5. A Log Directory screen will appear. The default directory is “reports”. The user may  choose the folder where to save the report generated after validation, then click <Select> button to complete the validation process. 

6. After validation, the report generated will automatically appear. This report will indicate any errors found during validation. Otherwise, the report will specify that no errors were encountered. Click X at the upper right corner to close the Notepad window.

7. After closing the notepad window a validation window will appear informing the user where the validated file is stored. 


FOR SAWT FORM 2550Q

1.User can validate the SAWT forms diskette and data files. To validate 2550Q files, click Validation and the Alphalist Validation Module screen will appear. 

 Note: Validation is auto-checking of data conformity with prescribed data structure.

Encode the TIN and the Branch Code (9 digit TIN without RDO Code) of the withholding agent at the <TIN of Withholding Agent> field. The <Year> field is defaulted to the current year.

2.Click button on the <SAWT> field to choose the transaction type to be validated, the SAWT Validation Menu screen appears. Click on <Browse> to search for that certain filename.

3. After clicking the <Browse> button, a directory screen will appear. From the directory screen choose and click the filename corresponding to the type of transaction to be validated. Filenames contain the following letters depending on the transaction to be validated. Click <Ok> button to continue the process.

 

SOURCE: http://www.bir.gov.ph/images/bir_files/old_files/zip/jobaid.zip

How to Set-up User Name and Password with BIR Alphalist Data Entry System Version 5.1

Currently, the BIR has issued the Alphalist Data Entry System and Validation Module Version 5.1 for creation of Monthly Alphalist of Payees (MAP), Summary Alphalist of Withholding Tax (SAWT) and others for reporting and compliance with the bureau.

 

After you have downloaded the latest version in your PC desktop, laptop, USB or any other compatible devices, you can create a User Name and Password to log on to data entry as follows:

 

1. For new user, click the bir1604v51 Alphalist Data Entry System Bureau of Internal Revenue icon to open the Alphalist Data Entry Ver. 5.1. To log to data entry, type the default User Name: user and default Password: password

 

2. In the Main Menu of the Alphalist data Entry System, click Withholding Agent to update the Tax Payer's information and other details.

 

3. In Main Menu, click the Utilities to Set-up or Change User and Password. Under the Utility Setups, click Change User to set-up or change User Name and click Change Password to create new password.

 

In the Utility Setups, you can explore the Printer Setup, Change User, Delete User, Change Password, Add New User, Import Records, Purge and Archive and ReindexAll.

 

To download the Alphalist Data Entry and Validation Module Version 5.1, visit the blog post: http://philippinetaxtalk.blogspot.com/2016/01/alphalist-data-entry-and-validation.html and follow the instructions provided.