Corporations are required to submit General Information Sheet (GIS) to Securities and Exchange Commission (SEC) to avoid penalties for non-submission and GIS may be used as evidence against the corporation and its responsible directors/officers for any violation of existing laws, rules and regulations.
General Instructions
1. For user corporation: this GIS should be submitted within thirty (30) calendar days from the date of the annual stockholders' meeting. Do not leave any item blank. Write "n.a." if the information required is not applicable to the corporation or "none" if the information is non-existent.
2. If no meeting is held, the corporation shall submit the GIS together with an affidavit of non-holding of meeting within thirty (30) calendar days from the date of the scheduled annual meeting (as provided in the by-laws). However, should an annual stockholders' meeting be held thereafter, a new GIS shall be submitted/filed.
3. This GIS shall be accomplished in English and certified and sworn to by the corporate secretary of the corporation.
4. The SEC should be timely apprised of relevant changes in the submitted information as they arise. For changes resulting from actions that arose between the annual meetings, the corporation shall submit only the affected page of the GIS that relates to the new information together with a cover letter signed by the corporate secretary of the corporation. The page of the GIS and cover letter shall be submitted within seven (7) days after such change occurred or became effective.
5. Submit five (5) copies of the GIS to the Central Receiving Section, Ground Floor, SEC Bldg., EDSA, Mandaluyong City. All copies shall uniformly be on A4 or letter-sized paper with a standard cover page. The pages of all copies shall use only one side. Corporations submitting a copy of their GIS online or via internet shall submit one (1) hard copy of the GIS, together with a certification under oath by its corporate secretary that the copy submitted online contains the exact data in the hard copy.
6. Only the GIS accomplished in accordance with these instructions shall be considered as having been filed.
7. This GIS may be used as evidence against the corporation and its responsible directors/officers for any violation of existing laws, rules and regulations.
GIS for Foreign Corporation
General Instructions
1. For user corporation: this GIS shall be submitted within thirty (30) calendar days from the anniversary date of the issuance of the SEC License. Do not leave any item blank. Write "N.A." if the information required is not applicable or "none" if the information is non-existent.
2. This GIS shall be accomplished in English and certified and sworn to by the resident agent of the corporation.
3. Submit five (5) copies of the GIS to the Central Receiving Section, Ground Floor, SEC Bldg., EDSA, Mandaluyong City. All copies shall be on A4 or letter-size paper with the standard cover sheet. The pages of all copies shall use only one side.
4. Corporations submitting a soft copy of their GIS shall submit four (4) hard copies of GIS, together with a certification under oath by its resident agent that the soft copy contains the exact data in the hard copies.
5. Only the GIS accomplished in accordance with these instructions shall be considered as compliant with existing rules and regulations.
6. This GIS may be used as evidence against the corporation and its resident agent/officer(s) for any violation of existing laws, rules and regulations.
GIS for Regional Operating Headquarters and Regional Headquarters of Multinational Companies
General Instructions
1. For user corporation: this GIS shall be submitted:
a. Within thirty (30) days after the issuance of the sec certificate of registration and license and
b. Within thirty (30) days from the anniversary date of the issuance of the sec certificate of registration and license. Do not leave any item blank. Write "N.A." if the information required is not applicable or "none" if the information is existent.
2. This GIS shall be accomplished in English and certified and sworn to by a responsible officer of the multinational company.
3. Submit five (5) copies of GIS to the Central Receiving Section, Ground Floor, SEC Bldg, EDSA, Mandaluyong City, all copies shall be on A4 or letter-size paper with the standard cover sheet. The pages of all copies shall use only one side.
4. Corporations submitting a soft copy of their GIS shall submit four (4) copies of the GIS, together with a certification under oath by its responsible office that the soft copy contains the exact data in the hard copies thereof.
5. Only the GIS accomplished in accordance with these instructions shall be considered as compliant with existing rules and regulations.
6. This GIS may be used as the evidence against the multinational company and its responsible officer for any violation of existing laws, rules and regulations.
To download, click: http://www.sec.gov.ph/download/Forms/gis/gis%20forms%20-%20updated%20september%2025%202013.zip (Zip) (Updated 25 September 2013)
